DEADLINE TO APPLY – June 11, 2025
Job Title: Finance Assistant
Reports to: Director of Finance
Location: Kenora, ON (District of Kenora Home for the Aged, Pinecrest Home)
Job Type: Full-time, non-union
Salary: Grid 16 non-union, $33.33 to $40.00 ($69,326 to $83,200)
Job Summary:
The Finance Assistant supports the finance team by handling daily financial transactions, maintaining records, and assisting with reporting and budgeting. The Finance Assistant is responsible for processing employee payroll, ensuring timely and accurate payments, and maintaining payroll records. They oversee payroll-related inquiries and ensure compliance with labour laws, company policies and Ministry regulations. The role requires strong diligence, accuracy, and knowledge of financial processes.
Key Responsibilities:
1. Accounting:
-reconcile bank reconciliations and accounts.
-support month-end and year-end financial closing procedures.
-perform other administrative and finance-related tasks as needed.
2. General Administrative Support:
-maintain organized financial records and documentation.
-support the finance team with ad hoc tasks and projects as needed.
3. Budgeting and Reporting:
-support budgeting and reporting activities.
-monitor expenditures and assist with financial forecasting and variance analysis.
-provide data and support for internal and external audits.
-assist with financial audits and compliance checks.
4. Payroll and Tax Support:
-performs all aspects of a full payroll cycle and inputs data changes for all new hires, transfers, leaves, salary increases, tax forms, general deductions, terminations, and other various payroll functions.
-calculates retroactive payments resulting from Collective Agreement settlements, step increases, and transfers.
-makes all entries on pay lines; taxable benefits, benefit correction overrides, retroactive payments and submits all earnings verification for CRA.
-maintain and update records related to employee wages, benefits, and deductions (including attendance and leave data).
-reconcile payroll accounts.
-ensure payroll taxes, benefits, and other deductions are calculated correctly.
-address payroll-related inquiries from employees.
-stay up to date and ensure compliance with tax regulations and labour laws affecting payroll.
-collaborate with HR team to ensure accuracy in employee compensation.
Key Skills and Qualifications:
–Education: post-secondary education in payroll, accounting, or business administration, or combination of education and experience. Payroll Compliance (PCP) Certification is considered an asset.
–Experience: 1-3 years of experience in a payroll, finance, or accounting role, preferably in a healthcare or long-term care setting.
–Technical Skills: Proficiency in accounting software, strong excel and Microsoft office skills, knowledge of long-term care funding models, financial regulations, and basic accounting principles.
–Soft Skills: excellent diligence and analytical skills, strong organizational and multitasking abilities, ability to communicate effectively with residents, families and staff, and teamwork skills.
Additional Requirements:
-Ability to work under supervision, ability to work under deadlines and manage confidential information, familiarity with financial regulations and compliance standards, experience in a long-term care or healthcare facility is an asset.